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Updates on the Corona Situation

Esslingen University is committed to keeping its students and staff abreast of the Corona situation. On this page, we update all current information for you.

This page is continually updated. Last update: 13 October 2021

Please note: the content on this page is an English translation of the German Corona page. Only the German page, as well as the regulations of the Corona Statutes from 08 July 2021, are legally binding.


Winter semester 2021/2022: face-to-face lectures

Esslingen University of Applied Sciences is aiming to offer as much face-to-face teaching as possible in winter semester 2021/22 because of the practical nature of the course content. In a very small number of individual cases, the teaching may also comprise a mix of online and face-to-face teaching and hybrid teaching, too.

The Coronavirus Regulations University Operation include the legal stipulation that face-to-face teaching shall be subject to 3G (vaccinated, fully recovered or negative test) checks. Students who cannot provide proof of their 3G status must not enter University buildings, nor are they allowed to attend face-to-face classes. Spot checks of the 3G status will be carried out.

The buildings belonging to Esslingen University of Applied Sciences will be open to all members again as of 27 September. Please note: A medical face mask or respiratory protection (FFP2, KN95) must be worn everywhere on campus, in all University buildings, and in all walkways and communal areas.

The Coronavirus Test Regulations of the German Federal Ministry of Health stipulate that from Monday, 11 October 2021, people must pay for their own rapid coronavirus tests. Esslingen University of Applied Sciences therefore wants to offer members of the university a free testing service - “students test students” - on a temporary basis at least.

The latest information on the regulations which will be necessary due to the coronavirus pandemic will be published on this page.

If you have any further questions, please feel free to contact the Task Force Corona.

Updated: 13 October 2021


FAQs on the Measures Taken during the Corona Pandemic

The Corona Task Force has created an FAQ catalogue to address questions as they arise. We ask for your understanding that not all open questions can be answered immediately, as we base our answers on current information from the Ministry for Science, Research and the Arts.

As the situation continues to be dynamic, our answers will be continuously updated.

The Corona Measures and the Information of the State of Baden-Württemberg give further information about state-wide measures in operation to subdue the Corona pandemic.

If you cannot find the answer to your question on this site, please contact taskforcecorona(at)hs-esslingen.de .

General information

What is the procedure in case of illness, suspected illness and at-risk groups?

PLEASE NOTE

University members (students, professors, lecturers, and staff) who have tested positive for Corona should contact, preferably by email:

Annika Pfiz
Telefon 0711 397-3602
 taskforcecorona(at)hs-esslingen.de

The following information should be included in this email: your name, faculty, date of the Corona test, places you were in on campus as well as the date and time of being on campus.

Please also let us know if you are a contact person of the 1st or 2nd degree and have been on campus within 14 days of this being determined.

In the new Corona Statutes of 8 March 2021, the prohibited from taking part in any on-campus activity if you have had contact with a person who is infected with the Corona virus has been extended to 14 days again.

Until 14 days from this contact have passe, you are prohibited from coming to the university. We ask you to respect this.

Please note that, due to the high number of current cases, it can take several days to receive an answer from the Health Authorities. In this case, we suggest that you self isolate until the Health Authorities notify you.

Procedures for those who are ill, suspected cases and at-risk groups

  • University members who have tested positive for the Coronavirus
    • Inform the University immediately (see above)
    • Follow the required quarantine
    • Discuss further proceedings with your doctor, call in sick and send in a doctor's note
  • University members with suspicious symptoms (cough, fever, sore throat, headaches)
    • Inform the university immediately
    • Avoid unnecessary contact and try to stay home (for employees see “Provisions under Employment Legislation”)
    • Discuss further health procedures with your family doctor
  • UPDATE 21 January: University members WITHOUT symptoms who have travelled / returned to Esslingen from a risk area
    • Conform to the regulations stipulated by the Corona Measures on travel and quarantine (please note that there is a difference between risk areas, high-incidence areas and virus-mutation areas)
    • For questions, please contact the health authorities
    • Stay at home for 10 days after returning to Germany (for employees see “Provisions under Employment Legislation”)
  • UPDATE 21 January: University members WITH symptoms who have travelled / returned to Esslingen from a risk area
    • Inform the university immediately
    • Respect all quarantine regulations and avoid contact
    • Telephone their doctor and inform them about their travels
    • Stay at home (for employees see “Provisions under Employment Legislation”)
  • University members WITHOUT symptoms who have come into contact with an infected person
    • Inform the university immediately (see above)
    • Inform the Health Authorities immediately
    • Avoid unnecessary contact and try to stay home (for employees see “Provisions under Employment Legislation”)
  • University members WITH symptoms who have come into contact with an infected person
    • Inform the university immediately (see above)
    • Inform the Health Authorities immediately to arrange a Covid test
    • Avoid unnecessary contact and try to stay home (for employees see “Provisions under Employment Legislation”)

Updated: 11 March

Which quarantine rules apply to people travelling or returning to Germany?

A new Coronavirus Entry Ordinance (Corona-Einreiseverordnung) has been in force since 30 July 2021, which governs the obligations to register, be tested and provide proof, and the rules on quarantine, for Germany as a whole. Since 1 August 2021 there have been only two categories: high-risk areas and areas of variants of concern. A list with the countries in these categories is published on the RKI website.

Since 1 August 2021, people entering Germany who are not vaccinated nor have recovered from COVID must produce a current coronavirus test. This applies regardless of where they are travelling from and how they arrive in Germany.

People entering from high-risk areas who are fully vaccinated or have recovered from COVID are not required to quarantine on entry, neither do they require a negative test result. People entering from high-risk areas who are not vaccinated require a negative test result and must  quarantine  for ten days on entry. You may be released from quarantine after five days when you then test negative.

When entering from an area of variants of concern, the following applies: Everyone - including those who have recovered or been vaccinated - must present a negative test result and observe a 14-day quarantine. In this case, it is not possible to be released early from the quarantine requirement by virtue of a negative test.

You can find further information in the Coronavirus Entry Ordinance and on the website of the German Foreign Office (Auswärtiges Amt).

If you are required to quarantine because you are entering or returning to Germany, please observe the following procedure:

  • Please do not enter any university buildings and stick to the information and instructions of the health authority responsible.
  • Staff and professors should please contact the university by phone and inform the Personnel Management Department.
  • Adhere to quarantine rules (even if you have no symptoms), (staff please see the “Employment legislation provisions").

Updated: 11 August 2021

What do the Corona Statutes regulate?

Are there going to be Corona Statutes in the summer semester 2021?

It is likely that there will be Corona Statutes applying to the summer semester 2021 that will define the manner in which the niversity deals with the Corona Pandemic in this time.

These Statutes will be discussed in the coming Senate Meeting and will be posted on this site.

Updated: 04 March 2021

What preventive measures are listed in the Health & Safety Protocol?

The Corona Health & Safety Protocol gives university members a list of precautions to observe throughout the duration of the Corona pandemic.

The 3-Step-Plan of the Corona Health & Safety Protocol specifies a staggered opening of university buildings and the possible forms of teaching. It orients itself on the level of infections in the Esslingen region and the current government regulations.

The Health & Safety Protocol regulates:

  • Access ban
  • University-specific three-tier system
  1. Central health & safety measures
  2. Indoor health & safety: lecture and seminar rooms, PC pools, labs, common rooms and corridors
  3. Health & safety in washrooms
  4. Health & safety during breaks
  5. Persons at risk
  6. Routes through the University and event organisation
  7. Labs
  8. Exams
  9. Oral exams, results, meetings and other events
  10. Reduced on-campus presence: administration and technological support
  11. Obligation to report

Updated Esslingen University Corona Safety Protocols (new version from 08.10.21)

Updated: 08 October 2021

Further Information

More detailed information in English can be obtained from:

Updated: 08 August 2021

Questions about how the teaching will be organised

Will classes continue to be held online as well?

The aim is to offer as much face-to-face teaching as possible in the winter semester because, after three semesters of studying and living life in online mode, we would like to enable students to revert to studying and experiencing campus life in person. It may still be the case that a small number of courses will also be held online, however. Since not all students live close to campus, alternating between online and face-to-face teaching may be possible to a limited extent. Our faculties are currently working out how best to organise the online and the hybrid teaching and you will be informed of what has been arranged in good time.

Will there be any hybrid classes?

Some seminar rooms and lecture theatres have the technical equipment needed for hybrid teaching. However, data protection provisions mean that only certain teaching formats can be offered at the moment. This means that this possibility will be used only in specific cases. Your faculty will tell you whether this applies to your classes.

Which courses will be face-to-face and which will be held online?

Each faculty is responsible for planning its own courses, so please wait until you receive the relevant information from your faculty.

Which factors will affect the teaching format (incidence rates, hospitalisations, number of cases at Esslingen University of Applied Sciences)?

The new Coronavirus Regulations University Organisation do not provide for a state of alert and high alert.

Is it necessary to wear a face mask in class?

When a lecture theatre or seminar room is full to capacity and it is thus not possible to maintain the minimum social distance of 1.5 metres from other students, a face mask must also be worn when seated in a lecture theatre/seminar room/laboratory. When it is reliably possible to maintain the minimum social distance of 1.5 metres in the class, students may remove their face mask while seated.

Will students have to maintain the minimum social distance in class?

In a small number of face-to-face courses, the number of participants will be low and it will thus be possible to reliably maintain the minimum social distance of 1.5 metres. Your faculty will provide you with the necessary information.

Will course material continue to be posted online?

It may be possible for students who are in a high-risk group or who can provide proof they live with someone in a high-risk group to access course material online so that these groups can be protected. Again, your faculty will provide you with the information you need.

Do I still have to register for classes via anny?

For the purpose of test & trace, students will still have to register via anny or alternatively on a written form (in special cases) and spot checks of 3G status will be carried out. Students who fail to comply with the registration rules will face legal consequences. All the necessary information is available here (after logging in in the intranet), see also Registration for face-to-face classes.

Registration for face-to-face classes

Why is registration necessary?

Being able to trace chains of infection plays an important role in fighting the pandemic. The university is required to exercise the greatest possible care here. The following information therefore applies to all face-to-face classes (such as laboratory courses, advisory sessions, post-exam reviews, examinations, etc.) at Esslingen University of Applied Sciences: When a case of infection is confirmed, the tracing of an unbroken chain of all contacts must be initiated as soon as the situation becomes known, and the university must immediately make available all the data of all course participants to the public health department. This also applies at weekends and outside the office hours of the administration.

Esslingen University of Applied Sciences is legally required to record contact data for face-to-face classes pursuant to the Coronavirus Regulations of the State of Baden-Württemberg. This safeguards traceability if a case of infection occurs, i. e. lists of participants must be generated for every face-to-face class and kept for 4 weeks.

Updated: 30 September 2021

How do I register?

Esslingen University of Applied Sciences has set up a booking system which students must use to register for face-to-face classes (e.g. time slots for lab. work). You may only attend face-to-face classes if you have registered via this system.

The “anny” system is used as a digital alternative/supplement to the previous system of manually recording participants’ personal details, and makes tracing and notification more efficient (see also the User Guide). This registration replaces the previous system whereby the person responsible for the class had to complete a registration form.

All students who attend face-to-face classes in one of the university buildings must register for this time slot via the booking platform. Your faculty will tell you (e.g. via Moodle, email) which face-to-face classes etc. you have to attend (time and room number) or you can consult the current course schedule in the LSF.

Last updated: 23 September 2021

How does the system work?

The link https://booking.hs-esslingen.de takes you directly to the booking page of Esslingen University of Applied Sciences. You can enter the room in which your face-to-face class will take place via the search box. When you have found the room, you can register via “Platz buchen (book place)”. You are then presented with a calendar overview where you can select the desired period. When booking a ticket, you must confirm that you are conversant with the hygiene concept of Esslingen University of Applied Sciences, especially the rules relating to the ban on entering certain places and participating in certain activities pursuant to  §7 of the Corona Regulations of the State of Baden-Württemberg if you are showing symptoms of the illness or have been in contact with a person who has tested positive. You can then enter your data or use your existing account to register. You do not have to create a user account but you can do so if you wish.

After successfully making your booking, you will receive a booking confirmation by email.

Important: You must bring this ticket with you to the face-to-face class either as a hard copy or in electronic form. It is your proof of registration and without it, you will not be allowed to enter the room and attend the face-to-face class. You can find further information in our Instructions.

Please note: You may register for a face-to-face class 10 days beforehand at the earliest. The class registration will not be opened any earlier. If you are subsequently unable to attend a face-to-face class, please cancel your booking.
On the day of the class, please also check you meet the conditions that you have neither been in contact with an infected person nor have any symptoms of the illness.

If you experience difficulties with the booking system, an emergency solution is available: print out and complete the registration form and take it with you to the face-to-face class and you will then be able to attend. You can also register on site via QR codes, see question: “Where do I find the QR codes when I have forgotten to register in advance?”

Updated: 12 April 2021

Who has to register for a face-to-face class?

All students who attend any face-to-face class in one of the university buildings have to register for this time slot via the booking platform. Your faculty will tell you (e.g. via Moodle, email) which face-to-face classes etc. you have to attend (time and room number) or you can consult the current course schedule in the LSF.

Updated: 30 september 2021

Do I have to set up a personal account to make bookings?

No, you can make bookings without setting up a personal account. It is a good idea to set up an account, however, because you can use this account to create a clear overview of the time slots you have booked and edit them if necessary. If you do not want to set up an account, you can still make a booking by entering your first names, last name, email address (see also the User Guide).

Do I have to book every individual class I participate in?

Yes, every individual class has to be booked separately in advance, even when the course consists of a series of classes such as face-to-face lectures or laboratory classes.

What can I do when I have forgotten to book in advance, or it was not possible to make a booking?

If you have forgotten to register in advance via anny, you can still do this on site, e.g. via the QR code at the entrance. The QR code you need can be found in the rooms/laboratories or via the direct link for the class (https://booking.hs-esslingen.de/book/labors15101 for the laboratory in Building 15 room 101).

Last updated: 23 September 2021

What happens when a positive case is reported?

If the Coronavirus Task Force is notified of a positive case, all persons who were present in the same room at the same time and are therefore possible contact persons can be identified via the system. The relevant contact data are determined from the separate master database and passed onto the public health department in accordance with § 6 of the Coronavirus Regulations of the State of Baden-Württemberg. This process is coordinated by the Coronavirus Task Force at Esslingen University of Applied Sciences.

Last updated: 23 September 2021

When can I book appointments, and when will face-to-face classes be able to take place again at the university?

Face-to-face classes in seminar rooms and lecture theatres can be booked in blocks (e.g. 9:30 to 11:00). Other rooms can be booked during the following periods: Monday to Saturday 6:30 - 19:00.

What should I do when laboratory courses on one day take place in more than one room, e.g. for a series of experiments?

In this case, the laboratory staff decide which room shall be taken to be the reference room. All those attending then only need to book this room. The Coronavirus Task Force will use this reference room as the assignment filter to find all those attending the laboratory.

What happens to my data?

The system is hosted by Esslingen University computer centre. The data which are recorded via the system are processed for the purpose of booking/reserving resources at Esslingen University of Applied Sciences (e.g. workstations in a laboratory, study workstations) and for recording contact data in accordance with the Coronavirus Regulations of the State of Baden-Württemberg and notification of the public health department or the local police.

The contact data recorded are communicated to the public health department on demand so that chains of infection can be traced. The system does not generate attendance lists for the classes.
Since the university has a special duty of care towards its students and staff, it will use the email addresses of the persons concerned to inform them immediately about a case of infection of which it has become aware which is relevant to the class attended.

Further information on data protection

Last updated: 23 September 2021

Questions about the 3G checks

How will Esslingen University of Applied Sciences check students’ 3G status?

Under the current Coronavirus Regulations University Organisation, universities are obliged to regularly check 3G conformity. We would like to fulfil this obligation by carrying out spot checks. A random number generator will be used to select several classes per day and those present in these classes will have their status checked by security staff. The University will report anyone who is unable to prove they have been vaccinated, have fully recovered from COVID 19, or have tested negative, to the municipal public order office as having infringed the regulations. For events not forming part of the teaching (e.g. introductory events, special events, etc.) the event organisers can decide whether to opt for comprehensive checks (everyone attending the event) or likewise to carry out spot checks.

Do I still have to be tested when I have been vaccinated?

Under the current Coronavirus Regulations, only those who are not vaccinated are required to be tested. Those who are vaccinated or who have fully recovered from COVID 19 are not required to be tested. Those who have been vaccinated are nevertheless welcome to be tested. In this case, it is not necessary to provide proof.

I cannot be vaccinated, so can I still attend classes?

Those who cannot be vaccinated for health reasons will still be able to have a free COVID 19 test at all test centres. They must provide proof of a negative test to attend classes.

Is there a test centre at Esslingen University of Applied Sciences?

There is unfortunately no test centre at Esslingen University of Applied Sciences at the moment. Please find out in good time where your nearest test centres are located.

Which coronavirus test do I need to attend face-to-face classes?

You may attend face-to-face classes if you have a negative rapid antigen test. The result of the rapid test must have been obtained within the last 24 hours. We can only accept test results from official agencies such as test centres, pharmacies or your GP (your own doctor). A list of agencies in Esslingen and Göppingen which offer tests is available at these links: Esslingen and Göppingen. Self-tests are not accepted.

I do not want to take a test, so can I still attend a class?

Students are unfortunately not allowed to attend face-to-face classes without proof of their 3G status. Please inform your faculty and consider possible alternatives. Your Academic Director may be able to help you plan how you can continue your studies.

Will the planned 2G rule affect the teaching at Esslingen?

No, the new Coronavirus Regulations University Organisation do not provide for a state of alert and high alert.

Questions about free coronavirus tests

Can students have a free coronavirus test?

Under the current Coronavirus Regulations, only certain groups of people (e.g. those who cannot be vaccinated because they have certain health conditions) will be eligible for free coronavirus tests as of 11 October.

To support its students and reduce the costs for them, Esslingen University of Applied Sciences considers it important to offer an alternative possibility, on a temporary basis at least: “Students test students” is a free service which will be available from Monday, 11 October.

This in-house testing service is gradually being expanded and will then be available on all campuses at different times.

From 18 October, the service will be available at different times on all three of our campuses. The locations and times will be published on this page as soon as possible.

We will let you know when this temporary service has to be adjusted for reasons of capacity or demand.

Can international students have a free coronavirus test?

The German Federal Ministry of Health has informed us that international students who have been vaccinated against COVID-19 with a vaccine other than the vaccines listed by the Paul-Ehrlich-Institute (e.g. Sputnik V, Sinovac) are entitled to free coronavirus tests. This rule applies until 31 December 2021. The current recommendation from the German Standing Committee on Vaccination (STIKO) is that those who have already been vaccinated abroad with a COVID-19 vaccine which is not licensed in the EU must have a new series of vaccinations to acquire ‘vaccinated’ status in the EU.

Who supplies the tests?

The University is making its stock of coronavirus self-tests available for free.

Who supervises and certifies the tests?

Specially trained students supervise and certify the rapid tests.
The Coronavirus Regulations Baden-Württemberg (§5) provide for self-tests to be valid as verification of 3G status only when they are carried out under the supervision of a trained person and certified by them.

When and where can I get a rapid test?

We will start on 11 October with a limited number of testing possibilities initially on our campuses in Esslingen City Centre and Göppingen.

  • Esslingen City Centre campus , Building 5 Ground Floor, in the “Alte Mensa”
    • Time slot 1: 6:45 to 7:45
    • Time slot 2: 12:15 to 13:15
  • Esslingen Hilltop campus: in the foyer towards the entrance to the multi-storey car park
    • The plan is for the testing station to open on 18 October at the latest. Please use the testing service on Esslingen City Centre campus for the time being.
  • Göppingen campus, Building 4 Ground Floor
    • Time slot: 7:15 to 8:15

How can I make an appointment?

You can book an appointment via the following link: https://intranetportal.hs-esslingen.de/index.php?id=143172
You can only be tested if you have made an appointment and checks will be carried out.

Questions about protecting your health

I am in a high-risk group or a member of my household is in a high-risk group – am I still required to attend face-to-face classes?

It may be possible for students who are in a high-risk group or who can provide proof they live with someone in a high-risk group to access/submit course material which has been uploaded online or to attend hybrid courses, so that these groups can be protected. You can obtain more information from your faculty. A further possibility is to apply for a semester’s leave of absence or for disability compensation. Further information is contained in the current Coronavirus Regulations  and in the Bachelor Degree Programme and Examination Regulations (SPO).

I have not been vaccinated, am I still allowed to attend face-to-face classes?

Students who are not (yet) vaccinated may of course still attend face-to-face classes if they test negative before the class starts. Please bring proof of a negative test to the classes because the University is legally obliged to carry out 3G checks.

I do not want to attend face-to-face classes for personal safety reasons/ to protect myself - are there any alternatives?

Please contact your faculty for further information. It may be able to offer you some alternatives.

I am in quarantine – how can I access the course material?

Please contact your faculty to see if any alternatives are available in such a situation.

Where can I be vaccinated?

It is now possible to be vaccinated at a vaccination centre without having to make an appointment. Your GP and other specialist medical practitioners also now have greater capacity again for giving vaccinations. And Baden-Württemberg is now regularly organising vaccination campaigns. Click here for more information.

Will the University provide face masks for students?

No, students must provide their own face masks.

I am worried that it is easier to become infected with COVID 19 when attending classes. What measures are in place to protect my health?

The University has compiled a hygiene concept to ensure the health of all members is protected. In addition, face-to-face classes must comply with the 3G rules and face masks must be worn when it is not possible to maintain the minimum social distance. Moreover, labs and classes will take place only in well-ventilated rooms and the University will continue to make sanitiser available.

Information for First Semester Students in the winter semester 2021/22

Is there going to be an orientation programme?

Due to the Corona Pandemic, there will not be a central, on-campus orientation event in the winter semester 2021/22. Each faculty will welcome their new students in their own, individual event.

Please see the overview of the welcome events:

Your First Days on Campus

To familiarize our new students with the campus and our service centres, we have gathered all pertinent information on this site:

Welcome to our Incoming Students!

Updated: 10 September 2021

Will it be possible for face-to-face lectures to take place?

Esslingen University of Applied Sciences is planning to revert to face-to-face teaching in winter semester 2021/22. As of 27 September, current and future students will experience their lectures, professors and campus life in particular ‘for real’ and not simply via their computer screens.

After three semesters of working and living life in online mode, it is anticipated that students will again be able to study and experience campus life in person in the winter semester. 

All plans continue to depend on how the pandemic develops and the legal stipulations applicable to the university. The university will inform you nearer the time about what exactly will happen in the winter semester and the courses which will be provided.

Updated: 4 August 2021

 

How can I get my Student ID Card?

Your Student ID card will be sent to you by mail.

Updated: 4 February 2021

Questions regarding the winter semester 2021/22

Dates for the winter semester 2021/2022

  • 01.09.2021: Start winter semester 2021/22
  • 27.09.2021: Lectures begin for all bachelor's and master's programmes, including the first semester
  • 21.01.2022: End of lectures
  • 24.01.2022 to 18.02.202: Exams
  • 01.03.2022: Start summer semester 2022
  • 14.03.2022: Lectures begin for the summer semester 2022

Overview of all dates for the winter semester 2021/2022

Updated: 12 August 2021

Will events, meetings and anything which is not part of the curriculum be cancelled?

Up to now, all non-curricular face-to-face courses at Esslingen University of Applied Science have unfortunately had to be cancelled due to the current infection rates and the general legal requirements.

We are currently working out suitable concepts so that we can again offer the following courses etc. in the winter semester:

Last updated: 4 August 2021

Will the university’s international exchange programmes take place?

The application procedure for semesters abroad will take place as normal and applications can be submitted for the summer semester 2022. However, student exchanges may continue to be affected by the pandemic. The semester abroad could be complicated or even be prevented altogether by travel warnings, cancellation of face-to-face courses and changes to semester dates. In addition, restrictions such as mandatory tests and quarantine rules have to be taken into account.

Students who have a programme-related stay abroad in winter semester 2021/22 must register with the International Office by way of an Online Arrival Check 5 days after they arrive in the host country at the latest.

If a current travel warning is in place for the destination country at the time you plan to leave Germany, the university urgently advises against travelling. In such cases, agreement should be reached with the partner university as to whether you may start the semester online and travel to your host university at a later date. Please find out about the regulations relating to the cancellation or possible postponement of your semester abroad.

Please contact the International Office by Email for further details. Individual questions can be answered every Wednesday from 13:00 to 14:00 and by appointment in the WebEx office hour of the International Office. 

 Updated: 12 August 2021

Will excursions take place in winter semester 2021/22?

Participation in excursions lasting several days with overnight stays is conditional on the presentation of a daily test or proof of full vaccination or full recovery immediately before departure and a supervised self-administered test every 24 hours during the excursion.

Last updated: 12 August 2021

Access to Facilities and buildings

Are the university buildings open?

The buildings are open to all members of the University. The lectures theatres will be closed at the end of every lecture. When your lectures and classes have finished, please leave the building and note that a medical face mask or respiratory protection (FFP2, KN95) must be worn everywhere on campus, in all University buildings and in all walkways and communal areas.

Updated: 23 September 2021

Are face masks mandatory?

Face masks covering the nose and mouth must be worn in all university buildings at all times. This applies to students at a study station and during examinations.

A face mask ist not necessary for employees at the work place if the necessary safety distance is observed.

The following kinds of masks must be work on university grounds: a medical mask (certified DIN EN 14683:2019-10) or an FFP2 (DIN EN 149:2001), KN95, N95 or one of a similar standard.

Masks with a valve are not allowed on university grounds.

Updated: 04 March 2021

Is testing mandatory before entering buildings?

The Coronavirus Regulations University Operation include the legal stipulation that face-to-face teaching shall be subject to 3G (vaccinated, fully recovered or negative test) checks. Students who cannot provide proof of their 3G status must not enter University buildings, nor are they allowed to attend face-to-face classes. Spot checks of the 3G status will be carried out.

If you have any further questions, please feel free to contact the health management annika.pfiz(at)hs-esslingen.de or the Task Force Corona taskforcecorona(at)hs-esslingen.de.

You can find further information on the intranet

Last updated: 27 September 2021

Is the Student Affairs Office open?

The Student Affairs Office can currently only be contacted via email. It will be open again from 12 October. If you want to visit the office in person, you must first book an appointment via the “anny” registration platform.

Further information is available in the intranet

Contact us
The office can also be contacted by phone (0711 397 – 3050) on Mondays, Wednesdays and Fridays (9:00 – 11:30), and also on Tuesdays (9:00 – 15:00).

Last updated: 29 September 2021

Is the library currently open?

In winter semester 2021/2022, the libraries will be open during normal opening hours. These opening hours can be found on the libraries’ homepage. Those wishing to access the rooms in the libraries must provide proof of their 3G status. There is no need to book a time slot in advance. Face masks covering the nose and mouth must be worn in the entire library area, including at the study workstations.

The number of study workstations available is limited and it is not possible to reserve a study workstation.

A postal service is available for students who cannot come to the university.

You can contact the libraries in person or by phone or email during opening hours.

Last updated: 29 September 2021

Are the laboratories open?

Since 26 October 2020, access to university labs has been possible (e.g. for lab work and experiments, project work and research etc.).

UPDATE 23 March: A booking system has been in operation at Esslingen University of Applied Sciences since Monday, 22 March 2021 which students must use to register for face-to-face classes etc (e.g. time slots for lab. work). Students may not attend a face-to-face course unless they have registered.

You can find the portal to register for face-to-face courses etc at this link: https://booking.hs-esslingen.de/esslingen

The links below provide a brief introduction and further information on data protection:

The procedure for registering for face-to-face courses etc is as follows:

  • Students may register for a face-to-face course 10 days beforehand at the earliest. The courses will not be opened any earlier.
  • On booking/registering, students receive a ticket, which is their “admission ticket” for that particular course. Students may not attend face-to-face courses without a registration ticket.
  • When booking a ticket, you must confirm that you are familiar with the hygiene measures at Esslingen University of Applied Sciences, especially the rules relating to bans on entering and taking part in courses etc pursuant to  § 7 of the Corona Regulations of the State of Baden-Württemberg, when you have
    • coronavirus symptoms or
    • have been in contact with someone who has tested positive.
  • Please check the two aforementioned conditions on the day of the course etc as well.
  • If you are unable to attend the face-to-face course, please cancel your booking.

Note: If you experience difficulties with the booking system, an emergency solution is available: print out and complete the registration form and take it with you to the face-to-face course and you will then be able to take part.

If a member of the university (student, lecturer or member of staff) tests positive for coronavirus, they must inform the person responsible on the Corona Task-Force (preferably by e-mail):

Annika Pfiz
Telephone 0711 397-3602
taskforcecorona(at)hs-esslingen.de

Lab work should be organized in such a way that not more than 10 participants are in the room. Face masks must be worn at all time in all places on campus.

The lab or project supervisor will meet the students at a given meeting point and bring them to the room. Lingering in the building is not allowed.

Updated: 29 March 2021

Do I have to register for on-campus events?

Tracing the chain of infection plays a huge role in the fight against Covid. The University is taking every care possible in this regard.

UPDATE 23 March: A booking system has been in operation at Esslingen University of Applied Sciences since Monday, 22 March 2021 which students must use to register for face-to-face classes etc (e.g. time slots for lab. work). Students may not attend a face-to-face course unless they have registered.

You can find the portal to register for face-to-face courses etc at this link: https://booking.hs-esslingen.de/esslingen

The links below provide a brief introduction and further information on data protection:

The procedure for registering for face-to-face courses etc is as follows:

  • Students may register for a face-to-face course 10 days beforehand at the earliest. The courses will not be opened any earlier.
  • On booking/registering, students receive a ticket, which is their “admission ticket” for that particular course. Students may not attend face-to-face courses without a registration ticket.
  • When booking a ticket, you must confirm that you are familiar with the hygiene measures at Esslingen University of Applied Sciences, especially the rules relating to bans on entering and taking part in courses etc pursuant to  § 7 of the Corona Regulations of the State of Baden-Württemberg, when you have
    • coronavirus symptoms or
    • have been in contact with someone who has tested positive.
  • Please check the two aforementioned conditions on the day of the course etc as well.
  • If you are unable to attend the face-to-face course, please cancel your booking.

Note: If you experience difficulties with the booking system, an emergency solution is available: print out and complete the registration form and take it with you to the face-to-face course and you will then be able to take part.

If a member of the university (student, lecturer or member of staff) tests positive for coronavirus, they must inform the person responsible on the Corona Task-Force (preferably by e-mail):

Annika Pfiz
Telephone 0711 397-3602
taskforcecorona(at)hs-esslingen.de

Updated: 29 March 2021

How can I contact the Student Counselling Service?

You are welcome to contact the Student Counselling Service (ZSB) via the online contact form, by email or by phone.

Zentrale Studienberatung
E-Mail: zentralestudienberatung(at)hs-esslingen.de
Tel: 0711 397 3212
Online-Beratung

General office hours - no appointment needed

During the semester, you can come along to our virtual office hours without an appointment at the following times:

  • Office hour via video meeting:  Mondays 13:00 - 14:00
    You can find the link at www.hs-esslingen.de/zentralestudienberatung 
  • Face-to-face office hours: We hope to start offering general face-to-face office hours again on all our campuses from November 2021 onwards.

When lectures begin again, we intend to offer individual appointments as face-to-face or video meetings

Simply ask for an appointment by email or use the online form. From 27 September onwards, we will provide advice as preferred - either face-to-face in our offices in Building 17.208, or we will arrange a video meeting with you. A face mask must be worn when attending face-to-face meetings and the 3G rules (vaccinated, recovered or tested) apply.

Updated: 23 September 2021

 

 

Is the cafeteria currently open?

The cafeterias on our three campuses - Flandernstrasse, Esslingen City Centre and Göppingen - will be open again as of 4 October at the following times: Mondays to Fridays from 7:30 to 14:30.

What happens in October will decide what happens later in the semester. The situation will be re-assessed at the end of October. Economic considerations may mean that some or all of the cafeterias have to be closed again. If customer numbers increase, however, we can open up further services as well.

Further information from the Student Services Organisation Stuttgart

Last updated: 29 September 2021

Will university sport take place?

The sports facilities on the Flandernstrasse Campus will initially remain closed until further notice. The power training gym is currently undergoing a safety check and can therefore not be opened until further notice. We apologise for any inconvenience. We are currently working out suitable concepts which will allow you to take sport courses in person as of winter semester 2021/22. To ensure health and physical activity are not neglected despite the current situation, the University Sports Club is offering online courses for students, lecturers and staff during the semester break as well. University sports is also offering further activities and courses.

The programme will take place via WebEx.

Registration

You can register via the intranet. On successful registration, participants will receive a link to access the WebEx course rooms.

Last updated: 4 August 2021

What should I pay attention to in the dorms?

The Studierendenwerk Stuttgart has put all information about specific questions for the dorms regarding the Corona-Virus on a special page.

Further information of Studierendenwerk Stuttgart

Update: April, 16 2021

Can I contact University employees?

All service departments and institutions of the Esslingen University are available vie telephone and E-Mail.

Update: 27 September 2021

Questions regarding online classes

What technical requirements do I need for online learning?

The following technical requirements are necessary for online learning:

  • Cisco WebEx: The video-conference system Cisco Webex has been made available for e-learning to all University members. This can be used for video-conferences, online meetings, events and trainings, to share screens and chat.

    Cisco WebEx Instruction Manual
     
  • Moodle: Moodleccourses are available to everyone with a University email address and password. You will receive an invitation to courses given via Moodle from your department head or teacher.

    Moodle Instruction Manual
     
  • VPN: For access to certain University services, you will need a special software on you device in addition to your username and password. This specialized software (OpenVPN) creates a secure connection between your device and the University network.

    OpenVPN Instruction Manual
     
  • Library: You will require OpenVPN for unlimited use of the online-library, which is available 24/7.

    Library Instruction Manual

Please see the question: "Which rules should I follow when taking part in online classes?"

Updated: 26 August 2020

Which rules should I follow when taking part in online classes?

Due to the Corona pandemic, classes in the winter semester 2020/21 will be primarily on line.

Please assist us in ensuring successful online studies by observing the following rules:

  • Property / trademark rights
  • Behaviour in online classes
  • The necessary "something"
  • Netiquette

Download presentation "Digital studies - Do's and Dont's"

This and further information are explained in the Moodle course "Digitale learning at Esslingen University for Students".

Updated: 9 September 2020

What measures have been taken to make digital learning accessible?

Accessible learning: In order for all students to have an equal opportunity to participate in online learning, Esslingen instructors must ensure the following prerequisites:

  • Good sound and video quality when on line.
  • Availability of additional clear, barrier-free written texts in Moodle, along with the recorded course, in the form of lecture notes, a print copy of any “whiteboards”, powerpoint presentations, scripts, etc.
  • The written scripts must be available on Moodle at least until the end of exams and re-examinations.
  • Opportunities for further questions about the course and material.

Notice: Students with disabilities and students with chronic illnessness can request further accessbility through their Faculty's Examination Committee.

Updated: 21 April 2020

What’s the best way for me to organise my day-to-day university routine and become an effective learner?

The digitisation of education has brought about some fundamental changes to the way we study and learn. For online learning and self study in particular, the issues of time management, motivation and how to structure your working day are very important if you are to make progress with your studies.

The trained advisers at the Student Counselling Service can help you to study in the virtual learning environment by providing comprehensive tips, information & material, and advice & coaching so that your university career gets off to a good start despite the coronavirus pandemic.

Guidelines “Lernen - Tipps und Strategien (How to learn - useful tips and strategies (in German))”

Updated: 23 September 2021

Miscellaneous Questions

Where can I find an apartment or a room in Esslingen or Göppingen?

The best place to hunt for an apartment or a room in Esslingen or Göppingen is in the Internet or the newspaper. Rooms are also still available in the student accommodation run by the Student Services Organisation Stuttgart. Please contact the Student Services Organisation directly if you need any help.

How can I apply for the winter semester 2021/22?

Esslingen Graduate School

The application period for the Esslingen Graduate School programmes can be found on their website.

Bachelor's degree programmes

Applications can be submitted from 15 April to 31 July 2021.

Bachelor degree programmes at Esslingen University of Applied Sciences

Updated: 3 March 2021

Which special regulations apply to BAföG (student grant) recipients?

The Baden-Württemberg Ministry of Science, Research and the Arts (MWK) has decided to extend the standard duration of the individual degree programmes for each “coronavirus” semester (summer semester 2020, winter semester 2020/2021 and summer semester 2021). When you were enrolled for all or part of this period, your individual maximum period of BAföG funding will increase accordingly. 

Students at Esslingen University of Applied Sciences should contact the Student Support Office at the Student Services Organisation Stuttgart directly with any specific questions they may have.

The Student Counselling Service at Esslingen University of Applied Sciences will be happy to provide help and support in relation to any financial worries you may have, or you can also contact the Social Counselling Service at the Student Services Organisation Stuttgart.

Updated: 23 September 2021

Can I use my student ID card for public transport despite the missing validation?

As the University buildings are closed due to the Corona pandemic, students do not have the opportunity to validate their student ID cards. They are therefore unable to prove their student status in the case of public transport ticket checks.

The Studierendenwerk Stuttgart has reached a solution with the Stuttgart Transit Office (VVS) and the NALDO. Until further notice:

Students can use public transport as needed. For travel between Monday and Friday, 6 pm to 5 am on the following day, as well as all day on weekends and holidays, students can use their ID cards in combination with their matriculation certificate for the summer semester 2020. With this, students are also able to purchase a VVS-Student ticket.  

Further information from the Studierendenwerk Stuttgart

Updated: 1 December 2020

Is there a flexible offer with which the VVS reacts to the uncertainty regarding the attendance times?

According to information from Studierenwerk Stuttgart, a flexible validity start date for StudiTicket and Anschluss-StudiTicket will generally apply from August 1, 2020. This means that these tickets will be valid from the first of each month for a period of six months. They are no longer bound to the term of the semester.

Further information of the Studierendenwerk Stuttgart

Updated: 06 August 2021

Who can help and support me when I get into financial or personal difficulties?

The Student Counselling Service will be happy to support you when you need help or advice to resolve a difficult situation and plan your next steps. The service is confidential!

Contact
E-Mail: zentralestudienberatung(at)hs-esslingen.de
Telefon: 0711 397 3212 
Online Councelling

Further points of contact for students experiencing financial difficulties and worries

  • Federal bridging aid
    Students who find themselves in financial difficulties because of the coronavirus pandemic may apply for financial assistance until the end of the summer semester 2021 (applications may be submitted on a month-by-month basis).
  • KfW student loan
    In the current coronavirus situation, KfW student loan disbursements for May 2020 to the end of 2021 are interest free.
  • Information relating to BAföG student grants is available by clicking the question: Which special regulations apply to BAföG (student grant) recipients?

Personal matters and issues

Last updated: 23 September 2021 

Can students play their part in combatting the corona pandemic?

An effective statewide test and trace system during the coronavirus pandemic can only be achieved if the public health departments have sufficient staff. The Baden-Württemberg Ministry for Social Affairs and Integration has therefore issued an urgent appeal for people to support the staff in the public health departments who are engaged on test and trace.

The spread of the infection demands our concerted action, which is why Esslingen University is passing on this important request for help to you.
The hours of work will amount to at least 50% and remuneration will be paid.

Further information about the opportunity to work in the public health departments is available via the “Studis4GÖD” platform.

Updated: 23 March 2021

Regulations for university staff

Employment legislation provisions

All information on the current employment legislation provisions and the organisation of work can be found in the intranet.

Last updated: 4 August 2021

Apply for summer semester 2022!

The application period for the summer semester 2022 starts on October 15th 2021 and runs until January 15th 2022.

Apply now